Hotel & resort sourcing

The right property for your program, sourced for you.

We source hotels and resorts for holiday programs, retreats and events, at no cost to program operators.

Email us about a program How we work
Symmetrical hotel lobby with a double staircase and marble floor Oceanfront infinity pool with palm trees Ballroom with crystal chandeliers set for a banquet Aerial view of a beachfront resort Resort and pool lit at dusk with palm trees
Running a program? We find the property. You pay no fee. Hotel or resort? We bring you qualified group business.

ExperienceYears of experience sourcing for group programs

ScopeFull buyouts, partial room blocks and event space

Your costNone. Our commission is paid by the hotel

Based inNew York

For program operators

You run the program. We find the property.

Finding a hotel that can host a full program is slow, specialist work: the right room block, the right space, the right dates. We do the searching and bring you properties that fit. The hotel pays our commission, so our service costs you nothing.

Aerial view of a beachfront resort on turquoise water

Holiday programs

Passover, Sukkos and more. Resorts that can host a full program for the whole holiday, with the room block, dining and function space, and kitchen access your team needs.

Large hotel set among green mountains

Year-round programs

Properties for programs throughout the year, sized and located for your guests, from smaller groups to programs of several hundred rooms.

Hotel private dining room with a long table set for a group

Retreats & events

Venues for retreats, conferences and celebrations, with the meeting rooms, event space and accommodation to match.

What we do for you

  • The search. We look for properties that fit your dates, group size and space requirements, so you don't have to.
  • The groundwork. We speak with each hotel first about availability, room inventory, dining and function space, so you only see real options.
  • The introduction. We introduce you to the property you choose and connect you with the right people there. From that point, you work with the hotel directly.
  • No fee to you. Our commission is paid by the hotel, the way a travel agency's is.

For hotels & resorts

Qualified group business for your property.

We introduce your property to program operators with real programs and defined needs. When we contact your sales team, we come prepared, and we work on standard agency commission.

A defined brief

Dates, room count, length of stay, function space, dining and kitchen requirements, set out before we contact you.

Full-property programs

Groups that stay for the length of the holiday, often taking a large share of the property or all of it.

Serious introductions

We only bring you operators whose program fits your property, so your team's time is well spent.

Standard commission

We work like a travel agency: commission on the business we introduce, and the operator books with you directly.

Introduce your property
Resort pool with loungers on a shallow ledge, palm trees, seen from above

How we work

From first email to the right property

Four clear steps, at no cost to you.

  1. 01

    The brief

    You tell us about the program: dates, rooms and guests, dining and function space, destination preferences and the must-haves. Rough dates are a fine place to start.

  2. 02

    The search

    We look at properties that fit, speak with the hotels, and narrow the field to the ones that can genuinely host your program.

  3. 03

    The shortlist

    We bring you a focused shortlist with availability, space and what each property offers, so you can compare them side by side.

  4. 04

    The introduction

    We introduce you to the property you choose. From there, your program director works directly with the hotel.

Where we have worked

Past destinations include the United States, Greece, Turks and Caicos, Portugal, and many more.

Why Apex Travel

Specialists in finding the right property

Years of experience

We have spent years sourcing properties for group programs, from full buyouts and partial room blocks to event space alone.

We know the properties

We know which hotels and resorts can host a full program, and who to speak to at each one.

Fit comes first

We start from what your program needs and find the property to match, never the other way round.

No cost to operators

Our commission comes from the hotel, so you get specialist sourcing without paying a fee.

Get in touch

Tell us about your program.

Email us and we will get back to you personally.

Program operators

Planning a program?

Send us what you know so far. It helps to include:

  • Program type and dates (rough is fine)
  • Number of rooms and guests
  • Destination preferences
  • Dining and function space needs
Email us

Hotels & resorts

Interested in group programs?

Introduce your property and we will be in touch when a program fits. It helps to include:

  • Property name and location
  • Rooms and function space
  • Dates you would like to fill
  • The right sales contact
Email us

Or write to us directly at sales@apextravelny.com